Wedding Rentals Costs
Average cost: $1,800 (5% of typical wedding budget)
Overview
Wedding rentals fill the gap between what your venue provides and what you need for your celebration. Common rentals include tables, chairs, linens, tableware, glassware, dance floors, tents, and lounge furniture. If your venue is a blank slate like a barn, park, or private estate, rental costs can be significant as you may need to bring in everything from restrooms to lighting.
Recommended booking timeline: 4-8 months before the wedding
Pricing Tiers
Budget
$500 - $1,200Basic tables, chairs, and linens for a venue that needs minimal additions
What's typically included:
- ✓Standard folding chairs
- ✓Round or rectangular tables
- ✓Basic white linens
- ✓Standard tableware
- ✓Delivery and pickup
Mid-Range
$1,200 - $3,000Upgraded furniture with specialty items and quality linens
What's typically included:
- ✓Chiavari or crossback chairs
- ✓Premium linens and napkins
- ✓Glassware and charger plates
- ✓Lounge furniture
- ✓Arbor or arch rental
- ✓Setup and breakdown
Premium
$3,000 - $6,000Full event rental package with luxury items and tent
What's typically included:
- ✓Tent or canopy rental
- ✓Dance floor
- ✓Specialty lighting
- ✓Farm tables
- ✓Luxury lounge areas
- ✓Full tabletop design
- ✓Power and heating
Luxury
$6,000+Complete event infrastructure for blank-canvas venues
What's typically included:
- ✓Custom tent with flooring
- ✓Climate control
- ✓Portable restroom trailers
- ✓Commercial kitchen tent
- ✓Custom furniture pieces
- ✓Full event infrastructure
Tips to Save Money
- $Choose a venue that includes tables, chairs, and basic linens
- $Rent from one company to get package pricing
- $Skip charger plates and upgrade linens instead for bigger impact
- $Use the venue's basic chairs and add chair sashes for style
- $Share tent rental costs with another event the same weekend
- $DIY some decor items instead of renting everything
Questions to Ask
- ?What is included in the delivery, setup, and breakdown?
- ?When do items need to be returned?
- ?What happens if something is damaged?
- ?Can we see the items in person before booking?
- ?What is the backup plan for tent rentals in extreme weather?
- ?Are linens delivered pressed or will they need steaming?
Red Flags to Watch For
- !No delivery or setup included in pricing
- !Damaged or stained inventory in showroom
- !No damage waiver or insurance options
- !Hidden delivery and pickup fees
- !Inconsistent inventory availability